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Privacy policy

Privacy Policy and Data Protection Standard
Welcome to the official Privacy Policy page of Achimota Heights Academy. We are fully committed to protecting the privacy, confidentiality, and security of all personal data collected from students, parents, guardians, and staff members across our school management portals.
1. Information We Collect
We collect and safely process essential personal and academic data, including:
  • Student Data: Full name, date of birth, nationality, enrollment details, terminal reports, continuous assessment marks, and health/medical logs.
  • Parent and Guardian Data: Full name, residential address, digital address (Ghana Post GPS), phone numbers, email addresses, and occupation details.
  • Financial Data: School fees payment receipts, banking transaction records, installment structures, and outstanding ledger balances.
2. How We Use Your Information
All personal records are handled strictly for administrative and educational purposes, including:
  • Processing online admissions and classroom placements.
  • Managing terminal gradebooks, report card generation, and WAEC exam tracking.
  • Dispatching critical updates, fee reminder letters, and emergency school alerts via SMS and email.
  • Maintaining precise institutional financial audits.
3. Data Protection and Portal Security
  • In accordance with the Data Protection Act of Ghana (Act 843), we enforce strict technical and organizational safeguards.
  • Your school management portal dashboard is protected by encrypted login protocols. Teachers, parents, and students can only view data columns relevant to their designated access roles.
  • We do not sell, rent, or trade personal data to third-party advertising agencies under any circumstances.
4. Authorized Third-Party Sharing
Personal student data is only shared with external entities when legally required or structurally necessary for school execution, specifically:
  • The Ghana Education Service (GES) & NaCCA: For regulatory compliance reporting.
  • The West African Examinations Council (WAEC): For BECE and WASSCE registration and candidate processing.
  • Our Core Portal Service Providers: For necessary hosting infrastructure, data synchronization, and SMS notification dispatching.
5. Data Retention and Deletion
  • The school retains core academic records and student files permanently to ensure accurate historical transcript generation for graduates.
  • Parents and guardians retain the right to check their registered data profile details for factual accuracy or formally request corrections to phone numbers or email records through the principal's desk.